Privacy Policy

When you sign up for a membership to Polyteknisk Forening (PF) you entrust us with some of your information. We view this as a great responsibility and take steps to protect your information and to give you control over them.

PF looks after the interests of the students in all aspects of their education and life as students. The association offers a wide array of activities to the benefit of students at The Technical University of Denmark (DTU).

 

The purpose of this privacy policy is to understand what information we collect, why and how you can update, administrate and delete your information.

 

Information that PF collects

 

When you sign up for a PF membership

When you sign up for a PF membership, we ask you to send us some personal data. This data consists of:

  • Study programme
  • Student number
  • First and middle name
  • Surname
  • Gender
  • E-mail
  • Birthday
  • Expected month and year of graduation
  • Year of admission and whether you began in the spring or the fall

 

If you choose to sign up for a membership to The Danish Society of Engineers (IDA), we will ask you to supply your CPR number. We will then send this, along with the rest of the personal data, to IDA.

PF does NOT keep your CPR number.

 

If you sign up for PF as a part of the study start, we will collect your student number from DTU.

 

When you sign up for a committee within PF

When you sign up for a committee, student council or the like within PF, we will receive that information. This will be added as a note to the personal data we have on you, in the member database.

 

How is the data we collect used

 

Member database

The main purpose of collecting your personal data is, to create and maintain a database of all active members of Polyteknisk Forening.

This database is necessary to check whether you are a member of the association. We do this in regards to special offers and discounts at different events, as well as to offer other advantages to our members.

 

To create statistics of the members of the association

As we are an association that could not exist without you and your fellow students, we will sometimes use the member database, to create statistics over our members. This includes which study programmes are represented, if members are B.Sc or B.Eng students, age groups and the like.

These statistics are anonymized and only used internally in the association, with DTU and our partners.

 

Especially regarding fresher’s trip

PF is responsible for organizing and holding DTU’s fresher’s trips. PF aspire to hold the best possible fresher’s trip for all participants. As such, if you sign up for the fresher’s trip, we will ask you to supply some more personal information, than if signing up for PF. These include:

  • Allergies
  • Special dietary requirements (Vegetarian, vegan)
  • Phone number
  • Contact information for a contact person
  • Other information you find relevant for us to know

 

The purpose of collecting this data is, to tailor the fresher’s trip specifically to your needs. As such, the data will be shared with our Coordinators of the Bachelor Study Start (KABS), who is responsible for holding the fresher’s trip.

Because of that you might be contacted by KABS, if they have questions in regards to your sign up to the fresher’s trip.

 

This data will not be saved in the member database and will be deleted after the end of the fresher’s trips.

 

If you sign up for the fresher’s trip without signing up for a PF membership, we will still collect the same data as when signing up for PF. The difference is, that we will delete this data after the end of the fresher’s trips.

 

Options and obligations

 

Protection of personal data

We keep your personal data on servers and computers with limited access. These are placed in controlled facilities. We have safeguards in place, that control whether your personal data is handled responsibly, concerning your rights.

In short that means, that PF stores your personal data confidentially.

 

Insight in data

Should you wish to know what data we have registered about you, in our member database, you can contact us via pf@pf.dk. As we take good care of your data, you will be asked to identify yourself, before we disclose any data.

 

Updating data

If the information we have on you is incorrect, if you move, get a new e-mail or the like, you can always request the data be updated by contacting us via pf@pf.dk.

 

Deleting data

Should you wish to be deleted entirely from our database, please contact us via pf@pf.dk. Subsequently all personal data we have on you, will be erased.

Last updated: July 30, 2018